FRIENDS OF THE CORTE MADERA LIBRARY

Minutes of May 14, 2003 Meeting

 

The meeting was called to order by President Jan Shaw at 10:08 a.m. in the library.  Present:  Jan Shaw, Annette Schriebman, Harry Schriebman, Jerri Ceschi, Nancy Davis, Marguerite Gilbert, Ruth Norstad, Richard Jensen, Kay Lowney, and Nancy Brooks. 

  1. No introductions were needed.
  2. The minutes of the April 9, 2003 meeting were approved as presented.  Annette asked about the $250 donation from the Bank of Marin and was there also a $250 donation for membership.  Nancy replied that she only listed highlights from the Treasurer’s Report.  We need to check if the money from the Bank is designated for a specific purpose.
  3. Additions to the agenda:  There were no additions to the agenda.

 

A.  Friends Reading Garden  Annette circulated a note from the calligrapher.  Annette reported that the two ceramic plaques are at the framers and will be installed by the end of the month.  Annette said there have been some negative comments about the appearance of the tall grass in the center of the garden.  This type of grass needs to be pruned in the Fall; maybe some cleanup can occur now.

 

B.     Reports/Updates

1.      County Reports:  Nancy Brooks reported that the grand opening of The Book Place is scheduled for May 17.  The invitations for the County Friends Annual Meeting will be mailed May 15 along with the slate of officers and a 20% off coupon for purchases on June 14 and 15 at Borders.  This coupon was coordinated with Borders by Kay Lowney and Byron Mauzy in their positions as Membership Development Co-Chairs.  Jan Shaw and Nancy Brooks will attend the Annual Meeting.  The deadline for Library Leaves is June 20.  The Book Place took in $5,129.40 the first 12 days it was open (an average of $427/day).  All the shelves were donated by a dealer (Stewart); he is given a % off all his purchases until August.  The dates for the next Super Sale are March 12 – 14; 2004 at this point we are scheduled for the Exhibit Hall.  However, investigation of a new location is in progress.  Annette reminded that we are allowed one free use a year of the Corte Madera Recreation Center.

 

2.      Treasurer – Jerri Ceschi presented the financial report for the month of April.  $440.00 was received for 14 membership renewals.  Expenses of $219.52 included $57.32 for teen projects.  The working capital as of 4/30/03 is $8,352.39 and reserves are $16,052.31.  Undeposited income to be reported next month includes $1,456 from the Super Sale and $1,131.09 from the Book Shop (now known as The Book Place).

 

3.      Membership:  Richard Jensen has taken a contract with Wells Fargo and will not be as available as previously.  Discussion followed regarding sources of a replacement; maybe an internship through COM or a volunteer from the County’s Volunteer Office.  Richard has a written description of the job.  Questions were asked about the results of the Library Survey.  Jensen reported there were 540 responses with general support for the staff of the Library.  Most frequent responses were requests for more new fiction, audio books, videos and DVD’s.

4.      Used Book Shop:  Sue Bigall (not in attendance) has cashiers scheduled for May 29.  Marguerite Gilbert and Ruth Norstad will work July 3 in the morning; afternoon still open.  Please be sure that both doors of the shop are locked at the end of the day.

 

5.      Branch Activities:  Nancy Davis reported:  (1)  The Children’s Librarian submitted expenses totaling $258.57 which include a small rug for the storytelling area.  M/s/c to approve these expenses.  The Summer Programs are supported by the County Friends. (2) The work on the new parking lot will begin May 19.  The Library will remain open at all times during the construction and most of the current parking spaces will be available.  Construction scheduled to be completed by end of June.  (3) New fines and fees go into effect on June 1.  (4) Reference was made of a Children’s Contest during National Library Week.  (5) Legislative Day:  On April 30 various people visited John Burton’s and Joe Nation’s offices to lobby for the continuation of Transaction Based Reimbursement.  (6)  Nancy Davis presented 3 sample chairs and a choice was made of the chair that is being used at Belvedere-Tiburon Library.  M/s/c to purchase 30 chairs in grade 3 fabric with black frames.  Fabric color to be determined.

 

C.     1.   Meetings in July and August:  It was agreed that we would not meet in July or August unless there was a specific need.

     

2.      July 4th Drill Team:  The new Precision Book Cart Drill Team will perform in the Twin Cities July 4th Parade.  Contact Nancy Davis if you want to walk with them and help hold the banner.

 

      3.   Book giveaway:  It was decided that, even though it is a valuable to have our organization recognized in the community,  it is too much work to set up and staff a book giveaway at the park on July 4.

 

D.    Adjournment:  The meeting adjourned at 11:13 a.m. to set up for the Staff Luncheon.  The next regular meeting is scheduled for June 11, 2003.  There will be no meetings in July and August unless there is a need.

 

Respectfully submitted,

 

 

Nancy Brooks, Secretary

 

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