FRIENDS OF THE CORTE MADERA LIBRARY

Minutes of February 13, 2002 Meeting

 

A.     Meeting was called to order by President Shaw at 10:05 a.m. at the library.  In attendance, Jan Shaw, Annette Schriebman, Harry Schriebman, Nancy Davis, Jerri Ceschi, Joan Vaughan, Kay Lowney, Marguerite Gilbert, and Nancy Brooks.

 

  1. No introductions were necessary.

 

  1. The minutes of the January 9, 2002 meeting were accepted as presented.

 

  1. There were no additions to the agenda. 

 

B.  Reports/Updates: 

 

1.      Nancy Brooks reported on the January and February meetings of the County Friends – Carol Starr reported the results of our garden bids at the February meeting.  Book Shop:  (1) Affiliates need to sign in the green book with telephone number on our staffing day.  (2) Dorothy Saunders would like to have the names in advance so she can put them on the schedule.  (3) Light switches have been installed at the shop;  the circuit breakers will no longer be used.  (4) There is a possibility that the shop will be open 1-4 p.m. on  Sundays with staffing provided by Fairfax and Marin City Friends on alternate Sundays (any fifth Sunday would be staffed by Dorothy).  Super Sale March 23 & 24:  sign up sheet provided (22 slots for us).  Ruth Arnold needs to have name of our Sale coordinator.  The Annual Meeting is scheduled for June 2, probably at the Four Points Sheraton, with Tony Arnold as speaker.  Newsletter deadline is March 2.

 

a.       President Shaw officially appointed Nancy Brooks as liaison to the County Friends.

 

b.      Invitation to 5th anniversary of Marin City Library on February 16 was circulated.  Some members may attend.

 

2.      Treasurer Jerri Ceschi reported 2 renewals ($15.00), $57.50 for memberships from County FOL, garden donation ($50), September, October, November, and December bookshop income totaling $448.67; expense of $17.50 for the County portion of memberships.  Our working capital is $6,733.07 as of 1/31/02.  The World Savings CD now matures 4/14/02. 

 

3.      Membership:  Leo Donovan was not in attendance.  Jerri, Jan and Nancy B. met with Leo after the January meeting to turn over membership records to him.

 

4.      Branch Activities:  Nancy Davis reported that (1) a new program to monitor usage time on the computers will begin March 1.  (2) The packet for the parking lot plan has gone to the Corte Madera Planning Commission and should be on their agenda in April. (3) The young adult paperback book rack has been ordered.. 

 

5.      Used Book Store – Nancy B. reported a good sales day on February 7 which should net us about $160.00. 

 

a.       Sue Bigall reported on the Book Shop volunteer training which was held on February 8 at the Civic Center.  The first presenter was Officer Hughes from the Sheriff’s Department who had inspected the Shop with Ginny Schultz and felt that everything was handled very well and that the Shop was at low risk for robbery. Sue was very impressed with the presentations, especially the process of pricing the better books, and felt it was time well spent. 

 

b.      Super Sale – Nancy B. circulated the sign up sheet for the Super Sale with job descriptions.  Jan will be the coordinator for the sale with help from Sue and Nancy.

 

C.     On-going Projects &/or 2002 Plans -  

1.   Wish List:  As a follow up to the “Wish List” presented by Nancy Davis in January, Annette Schriebman, and Kay Lowney met with Nancy D. to assess the condition of the chairs.  It was determined that the green chairs could be cleaned (both the fabric and the wood), the black leather chairs would cost $275 each to redo in leather, $175 each in fabric.  Cost of new stacking chairs was researched.  Because of the need for additional money for the garden, it was determined that we are unable to do anything about chairs at this time.

 

2.      Friends Reading Garden – Annette reported that the lowest bid received was $98,000.  Since we don’t have that amount plus 15% for contingencies, the Garden Committee has met with JC Miller to look at ways to cut the expenses.  For purposes of bidding the benches were removed, the cost of demolition was deleted, and the amount of lighting was reduced.  Also, the fence connections will be changed. The Committee has researched purchasing the benches elsewhere and the demolition may be done privately.  Nancy Davis will ask the County to cover some of the costs such as the door to window change and the lighting.  M/s/c to earmark $5,000 of our working capital toward mandatory items in the garden thereby rescinding the $5,000 voted for the “Wish List” at January 9, 2002 meeting.  We will try to raise money to cover the contingency fund; perhaps another letter to organizations in town which have not contributed.  Then the bidding process begins again.

 

3.      Items in C3 were tabled to a future meeting.

 

D.  Joan and Jan were thanked for refreshments.  The meeting adjourned at 11:30 a.m.  The next meeting will be March 13, 2002 at 10:00 a.m. in the Library.

 

Respectfully submitted,

 

 

Nancy Brooks, Secretary

 

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