FRIENDS OF THE CORTE MADERA LIBRARY

Minutes of January 8, 2003 Meeting

 

The meeting was called to order by President Jan Shaw at 10:07 a.m. in the library.  In attendance:  Annette Schriebman, Harry Schriebman, Nancy Davis, Sue Bigall, Richard Jensen, Joan Vaughan, Jan Shaw, and Nancy Brooks. 

  1. No introductions were needed.
  2. The minutes of the November 13, 2002 meeting were accepted with the addition regarding the sprinkler pipe which will be moved as well as painted brown.
  3. There were no additions to the agenda.

 

A   Friends Reading Garden   Annette displayed a sample of the etching for the window which lists major donors.  It will have a film backing to make the etching easier to read.  She also showed us the entrance plaque.  The plaque honoring Annette will be installed at the same time as the entry plaque.  There was a quote from Indio's Construction regarding installing conduit and wiring for light fixtures , installing a plaque, and filling a gap on the wall.  (Copy in file.)  The listing of other donors will be in a frame inside the Library.

 

Children’s Small chairs for the garden:  No price quotes have been received.

 

B.     Reports/Updates

1.      County Reports:-  Nancy Brooks reported the names of chairpersons for the Super Sale in March.  She also summarized the minutes of the Special County Friends Board Meeting on December 9 regarding the loss of the lease for the Book Shop:  A letter was to be written to the management of Pacheco Plaza offering to pay full commercial rate for the Shop.  Other plaza tenants were to be asked to support our being able to stay there.  Shop staffers are asked to tally the number of visitors to the Shop each day.  Questions were asked about the Shop closing; Nancy will attend the County Friends meeting on January 11 and should have more to report after that meeting.

 

Nancy B. asked for volunteers to mail County Newsletter on Friday at the Schriebman’s..

 

Strategic Planning Committee:  Jan Shaw is serving on this Committee which has three meetings a year.  At this point they are trying to determine what changes need to be made to keep within the allowed budget.  The survey regarding a sales tax for the libraries has been put on hold since the County is leaning toward a transportation ballot measure.

 

2.      Treasurer – Jerri Ceschi was not present.

 

3.      Membership:  Richard Jensen reported 5 renewals and 3 new members.  Nancy Brooks will update Richard re Book Shop status; the renewal letters refer to our staffing of the Shop.  Richard asked about enclosing a bookmark with the renewal letters as a bonus.  It was decided that a plainer bookmark (without membership information) would be appropriate.  Jan will ask Jana Haehl to redesign our logo to better represent the library after the installation of the new garden.  Printing of new stationery and bookmarks will wait until we get new logo.  It was suggested that printing the time of our meetings would be appropriate information on the bookmark. 

 

4.      Used Book Store – Sue Bigall reported that the Shop was very slow on December 5th, January 2nd was very busy and we should have a good income from that day’s staffing.  She reminded staffers to check the green binder in the Shop for opening and closing procedures for the Shop.

 

5.      Branch Activities:  Nancy Davis reported:  (1) Damon Hill, with the help of Richard Jensen, has prepared a Survey of library patrons regarding their use of the Library and how the Library can better serve them.  (Copy in file.)  Results of the Survey should be helpful in budgeting.  The survey will be inserted in an issue of the Twin Cities Times, available at the Recreation Center, distributed at computer classes sponsored by the Rec. Center and should go into renewal letters from the Membership Chair.  (2) The bid package is being finalized for the new parking lot and should go to the Board of Supervisors on January 28 with bid opening on March 3.  (3) The evening book club has started with one of the Library’s volunteers as its leader.  Nancy also told us about the other volunteers and the types of work they are doing for the Library:  Internet classes, re-shelving magazines, laminating paper back books, maintaining the telephone books and college catalogues, book mending, etc.. There are occasionally community service people who are assigned special projects.  It was suggested that sweeping of the garden could be a special project when it is needed.

 

C.     Budget & Plans for 2003:  President Shaw asked Nancy Davis for her wish list.  Shaw stressed that she would like to see the $1,600 grant from Wells Fargo to on a specific need that could be reported to the grantor.  The results of the Survey may also help guide us in our spending for the Library.  Suggestions:  new, upholstered chairs (25) for the meeting room at $200 to $213 a piece, large type books, more DVD’s, the New Edition of the OED at $295 for 1 volume (with magnifying glass), or $395 for a 2 volume, Spanish language books.  Each member in attendance was asked for their suggestions:  book drop, lighter weight tables for the meeting room, better height chairs for the computers, better chairs for the meeting room, pull out computer trays. Research will be done on many of the items; need time to discern what areas should be covered and need to have our Treasurer in attendance with the amount of money available for us to spend this year.

 

We agreed to host a luncheon for staff again in the Spring.

 

Annette shared some suggestions from another library for raising money for materials:  “Adopt a Book” with personalized book plates, adopt a magazine, and a penny jar.

 

D.    Adjournment:  The meeting adjourned at 11:59 a.m.  The next regular meeting is scheduled for February 12, 2003 at 10 a.m. in the Library.

 

Respectfully submitted, Nancy Brooks, Secretary

 

1-8-03minsdoc