Overview
Background | Historical Timeline | Future Steps | Schedule
|
Background
After the 1989 Loma Prieta earthquake, talk began for a new essential services facility. This type of facility is designed to remain, insofar as practical, operational after a catastrophe and built to the highest level of construction. The current Emergency Operations Center in the Hall of Justice is considered out-dated, too small and operationally vulnerable to a seismic event. Therefore, a new Emergency Operations Facility (EOF) is needed.
In 1996 and in 2002, the Marin County Civil Grand Jury issued reports that “…steps should be taken right away to locate and construct an “essential services” building to house a permanent EOF.” A 2008 report confirmed the County's project management process and recommended that the project be expedited.
Two site analysis studies, The Gensler Report and the Heller Manus Report were produced to identify and recommend a preferred site for development. Then, after the Board of Supervisors reviewed and approved these studies, a feasibility study, by Beverly Prior Architects was completed on the preferred location.
|
The preferred site, approximately 8.07 acres, is already owned by the County and is close to the main building. Close proximity to the main Civic Center Building is very important because approximately 70+ emergency workers will immediately go to EOF to conduct emergency services.
The design of the entire EOF project will be produced through a procurement process to obtain a Design / Development team. However, to meet budgetary constraints, the construction will be done in two phases. Phase 1 will include, the Office of Emergency Services, the Marin Emergency Radio Authority (MERA), Information Services & Technology (IST) and Sheriff's Patrol. Phase 2 will include the rest of Sheriff's Operations and a County multipurpose meeting room. In addition, the County is in communication with the City of San Rafael to rebuild the older, adjacent Fire Station #7 with the EOF. Beverly Prior Architects produced a Phasing Study that gave options for construction phasing. The County has set aside $30 million for this project.
In 2008, the Staubach Company (now Jones Lang LaSalle) completed a Financial Analysis and Project Delivery Report that recommended,
- Pursue a Design / Development Team "at risk" to manage the project
- Implement a Design Competition to obtain a Design/Development Team
- Use Certificates of Participation (COPS) to finance the balance of project(beyond the $30 million set aside)
The Board of Supervisors approved these recommendations on July 2008. As a continuation of JLL’s work, a detailed Project Delivery Plan report was produced which outlined the competition process for a Design / Development team, project schedule, environmental review, design & construction and community relations. JLL also hired RRM Design Group to produce a detailed Architectural Program for the project. A revised cost estimate was provided by Cummings Corporation.
Future Steps:
Qualification Stage
The Design / Development team selection process will begin with the issuance of a Request for Qualifications (RFQ) to prospective development, construction management, architectural and engineering firms. JLL will be managing the solicitation process and produce the procurement documents on behalf of the County. The RFQ is primarily a qualifications based document. From the RFQ proposals, a short list will be determined and a Request for Concept (RFC) issued. The RFC will likely require a "conceptual" sketch and a site diagram of the design team's initial ideas for the project.
From the RFC submissions, a finalist group of 3 to 4 teams will be selected to continue in the final step of the procurement process. A Request for Proposal (RFP) will be issued to the finalist teams asking for detailed site plans, elevations, sections, floor plans model (possibly) and perspectives of the team’s building design. From these submissions, a winning team will be chosen for exclusive rights to negotiate a contract with the County and subsequently to complete design drawings, obtain permits and construction.
Throughout the RFQ, RFC and RFP process community outreach will be conducted at several key milestone points.
In addition, the County has started the environmental review for this project and expects to complete a program level Environmental Impact Report prior to the selection of the Design / Development team.
|
| Historical Timeline
| | 1989: | Dialog began to enhance emergency preparedness after 1989 Loma Prieta Earthquake |
| 1996: | Civil Grand Jury issues report calling for new, seismically appropriate building for emergency services |
| April 7, 1998: | BOS approves lease for interim dog park. Supervisors specifically say site will be used for future office buildings and dog park will be displaced |
| April 9, 1998: | Marin Independent Journal (IJ) Article documenting County lease for dog park is temporary and will be site for future construction |
| June 19,2002: | Civil Grand Jury issues report “Emergency Management and Operations in Marin County” and again calls for a new, seismically appropriate building for emergency services |
| July 16, 2002: | BOS accepts Gensler Architects Civic Center Master Plan showing possible future expansion sites for new construction of a seismically safe facility to accommodate public safety functions |
| May 1, 2003: | Heller Manus Architects produces a site analysis report on advantages and disadvantages of each possible site construction and makes preferred site recommendation of public safety building site on east side of campus |
| May 13, 2003: | BOS directs staff to develop Civic Center Master Design Guidelines and Emergency Operations Center site for feasibility study |
| August 2004: | BOS authorizes Royston Hanamoto Alley & Abey (RHAA) to start Master Design Guidelines |
| January 2005: | BOS authorizes Beverly Prior Architects to perform a feasibility study on preferred site |
| February 16, 2005: | Open House to discuss Marin Civic Center Master Design Guidelines. Emergency Operations Facility was discussed as a future project |
| November 1, 2005: | Community meeting with Beverly Prior Architects on feasibility study - Community concerns raised about specific design and operation issues |
| December 20, 2005: | BOS approves final Master Design Guidelines |
| January 31, 2006: | Beverly Prior Architects presents feasibility study to BOS workshop |
| February 6, 2006: | Independent Journal article informing public of public Emergency Operation Facility issues |
| December 12, 2006: | BOS accepts preferred site on east side of Civic Center campus for next steps in the development process |
| January 22, 2007: | Opinion Editorial in Independent Journal by Supervisor Kinsey in support for this project |
| February 15, 2007: | Opinion Article by Sheriff Robert Doyle in support for this project |
| July 21, 2007: | Public meeting at Jewish Community Center to discuss addition of a new dog park at the old Gallinas School. Based on public comments, the County decides to not pursue this new park. |
| February 12, 2008: | BOS authorizes the Staubach Company to develop a strategic financial plan and an overall project delivery plan for this project |
| April 14, 2008: | Civil Grand Jury Report entitled, "Location, location, location: Marin's Emergency Operations Facility" confirms the County's preferred site selection process and recommends that the project be expedited |
| April 17, 2008: | Article in Independent Journal informing public of April 14, 2008 Grand Jury Report |
| April 21, 2008: | Opinion Article in Independent Journal in agreement with Civil Grand Jury Report |
| July 10, 2008: | Beverly Prior Architects produces a report with updated cost estimates and options for constructing project in phases |
| July 21, 2008: | The Staubach Company produces a report that recommends a design competition, Certificates of Participation (COPS) financing and that a design / development team be used to manage the project |
| July 29, 2008: | BOS authorizes staff to proceed with Staubach's reccmmendations and a phased construction approach to developing EOF project. Phase 1 scope to include Emergency Operations Center, IST, MERA, Dispatch and Sheriff Patrol functions |
| July 30, 2008: | Article by Independent Journal informing public of July 29th, 2008 BOS decision |
| August 6, 2008: | Opinion Article by Independent Journal emphasizing that the County expedite the EOF project |
| August 2, 2008: | Article by Independent Journal informing public that a residential group's proposed revision to the Measure A Initiative failed to gather enough signatures for the November 2008 election. This revision would have forced the County to seek a vote initiate for the EOF to be located on the perferred site. |
| October 6, 2008: | Article by Independent Journal regarding the McInnis Park Master Plan Update and the inclusion of a new dog park and petanque court. Note, the County is also exploring possibilities of locating the new petanque court on a site at a County-owned Janette Prandi Ave. site.
|
| December 15, 2008: | Article by Independent Journal stating that California has a 99% chance that a 6.7 or larger earthquake will occur within the next 30 years. |
| January 13, 2009: | Jones Lang LaSalle's Project Delviery Plan Report is approved by the BOS |
| January 13, 2009: | BOS approval to hire Jones Lang LaSalle to manage the solicitation process to obtain a Design / Development team |
| April 22, 2009: | Article by Independent Journal describing San Rafael Fire Department’s possible merge with the EOF project. The existing Fire Station #7 is in need of replacement. By combining both facilitities, greater economic savings can occur.
|
| September 29, 2009: | BOS gave approval to begin environmental review process. An updated architectural program and cost estimate was received and accepted. The BOS gave direction to continue to work with the City of San Rafael on the potential inclusions of a new Fire Station #7 in the planning of the EOF project. |
|
|
