Design / Development Team Selection Process Qualifications Stage Request for Qualifications (RFQ) The RFQ is intended to identify highly qualified teams with experience in the development of comparable facilities who are interested in contracting with the County to design and construct the EOF to best meet the County’s Objectives and Programmatic Requirements. Teams must demonstrate the experience, resources and expertise needed to design, develop and finance successful projects on time and on budget. Past design and development experience, especially with similar types of projects, will be critical in evaluating the RFQ responses. At a minimum, the submittal shall identify the lead development firm, joint venture partner firms, the lead planning and design firm(s) and the structural engineer. Qualifications for other sub-consultants will be requested during the RFC stage. The team’s “at risk” entity’s current financial capacity and ability to access funding sources sufficient to secure a Guaranteed Maximum Price (GMP) and provide Project financing will be an important factor in determining the most qualified RFQ responses. The County will provide equity of approximately $45 to 52 million towards the project, with the balance to be provided by the “at risk” entity. The County’s estimate of the total project cost for the first phase is approximately $58 million as of September 2009. Key criteria for RFQ evaluations will include the qualifications and experience of the team to: Design and construct essential service and public safety facilities; Produce exceptional architectural designs that are sensitive to the project’s historic site context and exhibit flexibility and an imaginative attitude toward solving design problems; Financial ability to contract for the project to meet a Guaranteed Maximum Price (GMP) and provide project financing (estimated to be between $6 to $15 million). Demonstrated ability to perform successful community engagement on projects. Through the RFQ, the Project Committee shall identify the top five (5) to seven (7) highly qualified teams based on the criteria set forth in the RFQ. These teams will be invited to the second stage of the soliciation process, which is the Request for Concept (RFC) stage. Jones Lang LaSalle and the County reserve the right to either conduct interviews of RFQ respondents or select the most highly qualified teams without discussions. Request for Concept Stage (RFC) At the beginning of the RFC, the County will have identified a site that it will ask respondents to focus their response to the RFC. During the RFC stage each team will be asked to create a site diagram and conceptual sketch of their “Design Vision” for the EOF. Each team will also be asked to participate in an interview with the County to discuss their vision, qualifications and project approach. In this stage, the selection process will be based upon the County’s evaluation of the merits of a team’s preliminary “Design Vision” to support the architectural goals and aspirations of the project and their performance in the interview. The top three (3) to four (4) teams selected from the RFC stage will be invited to participate as Finalist in a subsequent Request for Proposal (RFP) stage. NOTE: Teams participating in the RFC will also be required to review a draft contract with the County that outlines the key contractual terms and conditions desired by the County. Teams will have to accept or note specific exceptions to any of these conditions prior to receiving the RFP. If any team does not accept the terms within this contract or is unable to come to terms with the County on a mutually acceptable term to satisfy a clause for which they noted an exception, they will be eliminated from the solicitation process at this point. Site and Building Design Stage Request for Proposal (RFP) In the RFP stage, the County plans to require pre-qualified teams to submit building design drawings based upon an Architectural Program and project budget provided with the RFP documents. The Project Committee with Advisory Groups will evaluate the quality of the designs submitted against the design goals for the project and for Program adherence. Additionally, teams will be asked to submit a cost estimate with their designs that must demonstrate the design submitted works within the budget for the project. Also, considerations at the RFP stage will include the evaluation of a detailed project management plan encompassing the entire project starting at the notice of determination of environmental review through design and construction, and other criteria to be in the RFP. The proposal representing the best overall value to the County will be selected and the winning team will be invited to enter into exclusive contractual negotiations with the County for the design and construction of the EOF. For teams that adhere to all the RFP submittal requirements, it is anticipated that the County will pay an honoraria to losing teams at the RFP stage. The County will reserve the right to request a “Best and Final Offer” from the finalists after their RFP submissions have been received.