Marin County BOS Agenda 1 7/20/2004 AGENDA FOR: MARIN COUNTY BOARD OF SUPERVISORS RUSH CREEK LANDSCAPE AND LIGHTING DISTRICT BOARD OF DIRECTORS MARIN COUNTY OPEN SPACE DISTRICT BOARD OF DIRECTORS MARIN COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT BOARD OF SUPERVISORS MARIN COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS AGENDA Tuesday, July 20, 2004 Board of Supervisors Chambers, Room 330, Civic Center 10:00 a.m. Convene as Board of Supervisors 1. Board of Supervisors' matters. 2. Administrator's report. 3. Open time for public expression, limited to three minutes per speaker, on items not on the Board of Supervisors' agenda. 4. Consent Calendar A (Items CA-1 through CA-6) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) 5. Consent Calendar B (Item CB-1) ("Consent Calendar B" reflects those agenda items requiring a 4/5th vote relating to budgetary matters.) 6. Supervisor Adams requesting resolution commending Donna Wayne, Workforce Investment Act ("WIA") Program Manager, upon her retirement. 7. Supervisor Rose requesting resolution commending Kathryn Broderick, Deputy Director of Human Resources, upon her appointment as Human Resources Manager for the Marin Municipal Water District. 8. Request from the Health and Human Services Department to approve Area Plan on Aging for Marin County, Annual Update FY 2004-05, which is the final year of a four year planning cycle. Recommended actions: Approve and authorize President to sign Letter of Transmittal. 9. Supervisor Brown presenting an update on County actions toward becoming a Community Choice Aggregator. 10. Request from the Human Resources Department to approve tentative agreements, effective July 1, 2004, with the following bargaining units: a. One year successor agreement with Service Employees International Union ("SEIU") Local 949; b. Three year successor agreement with Service Employees International Union ("SEIU") Local 535, Health and Human Services Workers; c. Three year successor agreement with Service Employees International Union ("SEIU") Local 535, Nurses; d. Three year successor agreement with the Marin County Management Employees Association ("MCMEA"); and e. Three year successor agreement with International Association of Theatrical and Stage Employees ("IATSE") Local 16. Recommended actions: Approve. 11. Request from the Human Resources Director to approve the general salary adjustments and minor retirement enhancements for non-represented classes and a market equity adjustment for one job classification, effective pay period beginning July 4, 2004. Recommended actions: Approve. 12. Request from the Community Development Agency to authorize President to execute HOME Investment Partnerships Program agreement with Marin Family Housing, Inc., in the amount of $964,027, for San Clemente Housing. Recommended action: Approve. 13. Hearing: Proposal to ask the U.S. Department of Housing and Urban Development ("HUD") for an exception to its conflict of interest regulations to enable The Ross Valley Ecumenical Housing Association to use Community Development Block Grant ("CDBG") funding to purchase a site owned by Jack Olive, a member of its Board of Directors, for the Tam House II senior housing project. Recommended actions: (a) Conduct public hearing; and (b) authorize staff to request an exception to HUD's conflict of interest regulations. 14. Request from the Department of Public Works to accept Federal Aviation Administration ("FAA") grant, in the amount of $1,151,500, for the Gnoss Field Levee Reconstruction project. (AIP Project No. 3-06-0167-12) Recommended actions: (a) Authorize President to execute grant agreement; and (b) approve related budget actions as detailed in staff report dated July 20, 2004. (4/5 vote) 15. Request from the Sheriff to take the following actions related to continuation of the Coordination of Probation Enforcement ("COPE") project: a. Authorize President to execute FY 2004-05 grant application with the Office of Criminal Justice Planning ("OCJP")/Office of Emergency Services ("OES") for continuation of funding for the COPE project; b. Adopt Resolution authorizing submission of grant proposal and authorizing Board President to execute Grant Award Agreement including any extensions or amendments thereof; and c. Execute certification sheet related to grant application. Recommended actions: Approve. 16. Request from County Counsel to authorize the Sheriff to execute Memorandum of Understanding ("MOU") with the City of San Rafael for the COPE program. Recommended actions: Approve. 17. Request from the Auditor-Controller to approve temporary transfer of funds within the County Treasury to accommodate Teeter Plan interim financing of the buyout of the June 30, 2004, tax delinquencies in an amount not to exceed $10,000,000. Recommended actions: Approve. 18. Appointments: a. Bel Marin Keys Planning Advisory Board One vacancy representing the Board of Supervisors due to the resignation of Robert Forsyth. Recommended action: Schedule appointment for August 10, 2004. b. Marin Women's Commission One term expiration representing District 2. The incumbent, Cecilia Zamora, has reapplied. Recommended action: Make appointment. c. Sonoma/Marin Area Rail Transportation ("SMART") District Board One vacancy representing the Board of Supervisors due to the resignation of Supervisor Murray. Recommended action: Make appointment or continue to a later date. Recess as Board of Supervisors Convene as Marin County Open Space District Board of Directors 19a. Approval of minutes of the meeting of June 22, 2004. 19b. Approval of expenditures for May 2004. 19c. Open time for public expression, limited to three minutes per speaker, on items not on the Open Space District Agenda. 19d. Authorize President to execute amendment to the agreement with William Carmen Ecological Consulting, extending the term of the contract and increasing the contract amount by $40,000, for a total contract amount not to exceed $80,000, related to the Bolinas Lagoon Ecosystem Restoration Feasibility Study. Recommended action: Approve. 19e. Authorize President to execute agreement with the San Francisco Estuary Institute, in an amount not to exceed $65,120, for peer review of work products related to the Bolinas Lagoon Ecosystem Restoration Feasibility Study- Project Reformulation Phase 2b. Recommended action: Approve. 19f. Authorize President to execute agreement with Phillip Williams and Associates, Ltd., in an amount not to exceed $187,500, for hydrological and ecological consulting services, related to the Bolinas Lagoon Ecosystem Restoration Feasibility Study-Project Reformulation Phase 2b. Recommended action: Approve. Adjourn as the Marin County Open Space District Board of Directors 11:00 a.m. Convene as the Rush Creek Landscaping and Lighting District Board of Directors 20a. Open time for public expression, limited to three minutes per speaker, on items not on the Rush Creek Landscaping and Lighting District Agenda. 20b. Approval of minutes of the meeting of August 6, 2002. Recommended actions: Approve. 20c. Hearing: Consideration of resolution confirming the diagram (boundary) and assessment for the Rush Creek Landscaping and Lighting Assessment District. Recommended actions: Conduct hearing scheduled for 11:00 a.m. and adopt resolution. Adjourn as the Rush Creek Landscaping and Lighting District Board of Directors Convene as the Marin County Flood Control and Water Conservation District Board of Supervisors 21a. Approval of minutes of the meeting of June 22, 2004. 21b. Open time for public expression, limited to three minutes per speaker, on items not on the Flood Control and Water Conservation District Agenda. 21c. Appointment - Flood Control Zone ("FCZ") #4 Advisory Board - Bel Aire-Tiburon Bay. One vacancy due to the resignation of Walter Lister. Recommended action: Schedule appointment for August 10, 2004. Adjourn as the Marin County Flood Control and Water Conservation District Board of Supervisors Reconvene as the Board of Supervisors 22. Closed Session: a. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of case: Kimball v. County of Marin, WCAB Case No. SFO 442722. b. Instructions to labor negotiator (Human Resources Director), regarding negotiations with all bargaining units pursuant to Government Code Section 54957.6. Adjourn as Board of Supervisors 12:30 p.m. Convene as the Marin County Housing Authority Board of Commissioners (Room 324-A) 23a. Open time for public expression, limited to three minutes on matters not on the Marin County Housing Authority agenda. Convene in Closed Session as the Marin County Housing Authority Board of Commissioners 23b. Instructions to Labor Negotiator Liebert Cassidy Whitmore regarding Service Employees International Union ("SEIU") and the Marin Housing Authority pursuant to Government Code section 54957.6. 23c. Appointed Department Head selection interviews (Executive Director of the Marin Housing Authority) pursuant to Government Code Section 54957. Reconvene in Open Session as the Marin County Housing Authority Board of Commissioners Adjourn as Marin County Housing Authority Board of Commissioners * * * * * * * * * * * * * * * * * * * * * * CONSENT CALENDAR A (Items CA-1 through CA-6) ("Consent Calendar A reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) CA-1. Auditor-Controller: Authorize President to execute amendment to agreement with the Government Finance Officer Association ("GFOA") extending the date for completion of contract to March 1, 2005, to assist with a Request for Proposal ("RFP") development process for replacement of the County's financial management and human resource systems. CA-2. Community Development: a. Authorize President to execute Third Addendum to Agreement with Crawford, Multari and Clark, extending the date for completion of contract to June 30, 2005, and increasing the contract amount by $10,000 for a maximum contract amount of $60,000, for Countywide Plan consulting services. b. Authorize President to execute agreement with Equipoise Consulting, Inc., in the amount of $31,780, to provide evaluation, measurement and verification of the Marin Public Facilities Energy Management Team ("EMT"). (Related to item CA-3a approved by the Board on February 24, 2004.) CA-3. County Counsel: Authorize President to execute Agricultural Conservation Easement and Certificate of Acceptance of Interest in Real Property for the Hicks Mountain Ranch, related to October 14, 2003, Board approval of the "Hicks Mountain Ranch Master Plan/Precise Development Plan and Negative Declaration of Environmental Impact" for a project at 11000 Point Reyes- Petaluma Road in Nicasio. CA-4. Health and Human Services: a. Authorize President to sign letter designating the Marin County Child Care Commission as the Local Council as required to apply for the Early Learning Opportunities Act ("ELOA") Discretionary Grant program. b. Authorize President to execute agreement with Santa Clara County, increasing the original contract by $125,000 for a total contract amount not to exceed $150,000, to provide mental health services at the Santa Clara County Jail and the Psychiatric Inpatient Unit for Marin County Community Health Services clients within the criminal justice system. CA-5. Parks: a. Authorize President to execute agreement with PEO Tours Inc./FSO Linda Ronstadt, for a performance by Linda Ronstadt on July 24, 2004, at the Marin Center. b. Authorize President to execute Second Addendum to Agreement with INDIGO/Hammond & Playle Architects, LLP, increasing the original contract by $5,000 for a total agreement amount not to exceed $47,000, related to construction oversight and inspection of the McInnis Park Skatepark project. c. Authorize President to execute Second Addendum to Agreement with Brian Wittenkeller dba Wittenkeller & Associates, increasing the original contract by $10,000, for a total agreement amount not to exceed $51,000, related to construction oversight and inspection of the McInnis Park Skatepark project. CA-6. Public Works: a. Approve purchase of furniture for Health and Human Services Department, 899 Northgate location, in an amount not to exceed $200,000, from Coordinated Resources Inc. ("CRI"), under the existing contract approved April 10, 2001. b. Approve sole source purchase of a software/hardware upgrade from Avaya Technologies of Dublin, CA, in the amount of $198,752.31, for the Information Services and Technology Department ("IST") Telephone Services Division. CONSENT CALENDAR B (Item CB-1) (4/5 vote required) ("Consent Calendar B" reflects those agenda items requiring a 4/5th vote relating to budgetary matters.) CB-1. Health and Human Services: Request from the Department of Health and Human Services to (a) authorize President to execute FY 2004-05 agreement with the Marin First Five Children and Families Commission, in the amount of $4,184, to coordinate the purchase and implementation of social emotional skills curriculum at state- subsidized child care centers; and (b) approve related budget actions as detailed in staff report dated July 20, 2004. (4/5 vote)