Marin County BOS Agenda 8 1/27/2004 AGENDA FOR: MARIN COUNTY BOARD OF SUPERVISORS MARIN COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS MARIN COUNTY OPEN SPACE DISTRICT BOARD OF DIRECTORS AGENDA Tuesday, January 27, 2004 Board of Supervisors Chambers, Room 330, Civic Center 9:00 a.m. 1. Presentation of the 2003 "Employee of the Year" Award to Ron Johnny of the Department of Health and Human Services. 2. Presentation of "Employee of the Month" Award, January 2004, to Jon Wright of the Department of Public Works. 3. Presentation of the "Outstanding Employee Team of the Quarter" Award, to the Elections Team of the County Clerk's Office. Recess as Board of Supervisors Convene as Marin County Housing Authority Board of Commissioners 4a. Organization of Board: 1. Election of Chairman. 2. Election of Vice-Chairman. 4b. Approval of minutes of the meeting of November 25, 2003. 4c. Open Time, limited to three minutes on matters concerning the Marin County Housing Authority agenda. 4d. Executive Director's Report. 4e. Request to adopt resolution amending the following chapters of the Public Housing Occupancy Policy: Chapter 1 (Statement of Policies and Objectives), Chapter 4 (Eligibility for Admission), Chapter 6 (Verification Procedures), and Chapter 7 (Determination of Total Tenant Payment). Recommended action: Adopt resolution. 4f. Request to adopt resolution revising the following chapters of the Section 8 Housing Choice Voucher Administrative Plan: Chapter 5 (Subsidy Standards), Chapter 6 (Determination of Total Payment); and Chapter 7 (Verification Procedures). Recommended action: Adopt resolution. 4g. Request to accept bequeath, in the amount of $2,043.68, from the estate of Sol D. Becker. Recommended action: Approve. Adjourn as Marin County Housing Authority Board of Commissioners Reconvene as Board of Supervisors 5. Presentation by the Marin Economic Commission of the Targeted Industries Study prepared by the Economic Competitiveness Group, Inc. Recommended actions: Accept Report. 6. Approval of minutes of the meeting of January 6, 2004. 7. Board of Supervisors' matters. 8. Administrator's report. 9. Open time for public expression, limited to three minutes per speaker, on items not on the Board of Supervisors' agenda. 10. Consent Calendar A (Items CA-1 through CA-10) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) 10:00 a.m. 11. Supervisor Kinsey requesting Resolution of Commendation for Anna and Lawrence Halprin for their extraordinary contributions to the County of Marin and to our nation. Adjourn to the lobby for a short reception. 12. Appointments of Supervisors to various official boards and commissions. 13. Request from Supervisor Adams to send letter to the State Emergency Management Service ("EMS") Authority and the State EMS Commission, in support of giving EMT-1 personnel the ability to administer epinephrine via auto-injector (Epi- pen). 14. Supervisor Kinsey requesting financial support, in the amount of $300,000, toward the estimated $3.8 million Bolinas Community Firehouse, Clinic and Mesa Park Project - contingent upon voter approval of a parcel tax increase proposal on the March 2004, or subsequent ballot. 15. Hearing: (Continued from January 13, 2004) Tax Equity and Fiscal Responsibility Act ("TEFRA") for Sutter Health for the financing and refinancing of certain medical facilities through the issuance of tax-exempt obligations in an aggregate principal amount not to exceed $375 million, through the California Statewide Communities Development Authority ("CSCDA"). Recommended actions: (a) Conduct hearing; and (b) consider adopting resolution approving the financing through the CSCDA that, in Marin County, includes the refunding of existing 1993 bonds for Marin General Hospital in the approximate amount of $27,500,000. 16. Request from the County Administrator to rescind Administrative Regulation Number 8 and adopt, in its place, Administrative Policy and Procedure Number 1.23, establishing policies and procedures regarding grant funding applications. Recommended actions: Approve. 17. Request from Supervisor Murray and the Director of County Library Services to authorize President to execute Lease Agreement with Hamilton Marin, LLC for the relocation of the South Novato Library, Technical Services and MARINet to Hangar 6 at Hamilton Landing. Recommended actions: Approve. 18. Request from the Director of County Library Services to approve the Marin County Free Library's "Public Use Computer Policy" and "Patron Privacy Policy". Recommended actions: Approve. 19. Request from the Auditor-Controller and the County Administrator to adjust appropriations and revenue estimates and release encumbrances as needed to reflect current expenditure and revenue estimates in the modified-approved budget. Recommended actions: Approve. 20. Request from the Auditor-Controller to adopt resolution authorizing temporary transfer of funds to the Nicasio School District, in an amount not to exceed $292,949, for meeting obligations incurred in FY 2003-04 for maintenance purposes. Recommended actions: Adopt resolution. 21. First Reading: Ordinance amending Chapter 3.33 pertaining to fees charged by the Office of County Counsel. Recommended actions: Request Clerk to read ordinance by title only and schedule merit hearing for February 3, 2004, at 10:30 a.m. 22. Request from the Department of Health and Human Services to accept $1,405,788 from the Marin County Office of Education ("MCOE") for funding children's mental health services. Recommended actions: Accept the funding and authorize the President to execute Memorandum of Understanding with the MCOE concerning the transfer of Federal IDEA (Individuals with Disabilities Education Act) funds for mental health services in FY 2003-04. 23. Personnel Matters: (3rd Quarter Classification Actions) Assessor-Recorder a. Request from the Assessor-Recorder's Office and the Department of Human Resources to approve the following actions, effective February 1, 2004: (1) delete the classification of Chief of Assessor Mapping (Class #0111); (2) revise and retitle Chief of Assessment Systems and Standards (Class #0347) to Chief of Assessment Standards; (3) revise and retitle Assessment Systems Specialist (Class #0349) to Chief of Assessment Systems and adopt proposed salary range. Community Development Agency b. Request from the Community Development Agency and the Human Resources Department to approve the following actions, effective February 1, 2004: (1) in Budget Center 539, reclassify Senior Environmental Health Specialist (Position #02332 Class #0804) to Supervising Environmental Health Specialist (Class #0803) and (2) reclassify Environmental Health Specialist II (Position #02342 Class #0806) to Senior Environmental Health Specialist. Health and Human Services c. Request from the Departments of Health and Human Services and Human Resources to approve the following actions, effective February 1, 2004: (1) in Budget Center 516, reallocate Senior Accounting Assistant (Position #03846 Class #1390) to the classification of Administrative Services Technician (Class #0318) and (2) place incumbent at Step 5 of the salary range. d. Request from the Departments of Health and Human Services and Human Resources to approve the following actions, effective February 1, 2004: (1) in Budget Center 615, reallocate Child Welfare Worker II (Position #02491 Class #1243) to the classification of Senior Child Welfare Worker (Class #1257) and (2) place incumbent at step 5 of the salary range. e. Request from the Departments of Health & Human Services and Human Resources to approve the following actions in Budget Center 571, effective February 1, 2004: (1) adopt the new 80 hour per pay period class of Drug Court Program Coordinator (Class #0422), adopt proposed salary range and place in Bargaining Unit/Fringe Group 23- 01; (2) reallocate Position #00281 and its incumbent to Drug Court Program Coordinator; (3) authorize Administrative Response Compensation for the new class; and (4) delete the classification of Program Coordinator - CHS (Class #0419). Information Services and Technology: f. Request from the Information Services and Technology Department to approve the following position reallocations, effective February 1, 2004: (1) in Budget Center 162, delete 1.0 FTE Telephone Maintenance Technician (Position #02982) and add 1.0 FTE Network Analyst II; and (2) in Budget Center 234, delete 1.0 Technology Support Analyst I and add 1.0 FTE Systems Support Analyst II. Public Works g. Request from the Departments of Public Works and Human Resources to approve the following actions, effective February 1, 2004: (1) in Budget Center 172, reallocate Building Maintenance Worker II (Position #02283 Class #1133) to the classification of Engineering Technician II (Class #0663) and (2) place incumbent at step 5 of the salary range. 24. Request from the Human Resources Department, effective February 1, 2004, to approve the addition of employee-paid State Disability Insurance ("SDI") for non-represented employees for the following Bargaining Unit/Fringe Groups: 21-01, 21-07, 24-01, 24-02, 24-03, and 30-01. Recommended actions: Approve. 25. Appointments: a. Children and Families Commission One term expiration representing the Childcare Community (John Leonard). Recommended actions: Schedule appointment for March 16, 2004. b. Disaster Council Fourteen term expirations as follows: John Buffum (District 1), Steven Tulsky (District 2), Reva Saper (District 3), Basha Quilici (District 4), Bruce Stahley (District 5), Rick Carlsen (Department of Public Works), Thomas Forster (Marin Economic Commission), Margaret Valentine (Marin County Interagency Disaster Coalition), Ken Massucco (Fire Chief Association), Luke McCann (Schools), Troy Peterson (Emergency Medical Care Committee), Elizabeth Thompson (Health and Human Services), Henri Lese (At-Large), Cynthia Murray (Director). All incumbents are reapplying except for Rick Carlsen from Department of Public Works. Bob Beaumont is applying in his place. Recommended actions: Make fourteen (14) appointments. c. In-Home Supportive Services ("IHSS") Public Authority Governing Board Three vacancies as follows: one representing District 3 Consumers due to the resignation of Ellen Ruth Lieber; one representing At-Large Consumers due to the resignation of Renee Pollard; and one At-Large vacancy. Applications have been received from Dan Malardino and Joe O'Hehir. The IHSS Public Authority Executive Director John Stansbury has advised that the Governing Board has voted to recommend the appointments of Joe O'Hehir to fill the At-Large seat and Dan Malardino to fill the District 3 Consumer seat and to continue the At- Large Consumer appointment. Recommended actions: Make two (2) appointments and continue remaining appointment to February 10, 2004. d. Law Library Board of Trustees One term expiration (Benjamin Gale) representing the President of the Board of Supervisors. The incumbent has reapplied. Recommended actions: Make appointment. e. Marin Economic Commission One vacancy due to the term expiration of William McCubbin representing the Council of the Chambers of Commerce. Due to term limitations, Mr. McCubbin cannot reapply. An application has been received from Charles ("Chuck") Bennett. Recommended actions: Make appointment. f. Personnel Commission One At-Large term expiration (Mark Ginalski). Applications have been received as follows: Richard Biegel, Elizabeth Cutter, Mark Ginalski (incumbent), Janet Paraventi-Holt, Randall Reimer and Mary Stompe. Recommended actions: Consider reappointment of incumbent or schedule interviews. Recess as Board of Supervisors Convene as Marin County Open Space District Board of Directors 26a. Approval of Minutes of January 13, 2004. 26b. Approval of expenditures for December 2003. 26c. Open time for public expression, limited to three minutes per speaker, on items not on the Open Space District Agenda. 11:00 a.m. 26d. Hearing: Ordinance amending Section 2.05.010 of the Open Space District Code regarding leash possession on Marin County Open Space lands. Recommended actions: Conduct public hearing scheduled for 11:00 a.m. and consider adopting ordinance. 26e. Request to adopt resolution authorizing acceptance of interest in real property from the Buck Institute for Age Research. Recommended action: Authorize President to execute Certificate of Acceptance for the transfer of 70 acres on Mount Burdell to the Open Space District. Adjourn as Marin County Open Space District Board of Directors Reconvene as Board of Supervisors 27. Closed Session: Conference with legal counsel regarding potential litigation pursuant to California Government Code Section 54956.9(b)(1). Number of Potential Cases: One (1). 1:30 p.m. Reconvene in Open Session 28. Discussion of the proposed Draft Marin Countywide Plan. Recommended actions: Review, discuss and accept the Report. ********************** CONSENT CALENDAR A (Items CA-1 through CA-10) ("Consent Calendar A reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) CA-1. Declaration of Emergency: Reconfirmation of Declaration of Local Emergency relative to transmission of HIV through contaminated needles pursuant to Resolution No. 93-293 adopted on November 23, 1993. CA-2. Board of Supervisors: a. Supervisor Murray requesting resolution proclaiming February 2, 2004, as "World Wetlands Day". b. Supervisor Kinsey requesting Resolution of Commendation for Patricia Kendall for her service as Chairman of the Board of the San Rafael Chamber of Commerce. c. Supervisor Kinsey requesting Resolution of Commendation for Marilee Eckert for her 10 years of leadership with the Marin Conservation Corps. d. Supervisor Murray requesting Resolution of Commendation for Robert E. Marcucci on the occasion of his retirement as Chief of the San Rafael Fire Department. e. Supervisor Brown requesting Resolution of Commendation for Steve Kinsey upon being named by the Marin County Farm Bureau as "Friend of Farm Bureau". f. Designation of successors to Supervisors pursuant to Marin County Code Chapter 2.99. g. Supervisor Rose requesting the Board adjourn the meeting of January 27, 2004, in memory of Alison Ruedy and Nancy Swadesh, two longtime community leaders. CA-3. Community Development Agency: Authorize President to execute agreement with Nichols-Berman Environmental Planning, in the amount of $249,500, for preparation of the Environmental Impact Report for the 2003 Countywide Plan Update. CA-4. County Administrator: a. Approve report of delegated agreements executed by the County Administrator during the months of October, November and December, 2003. b. Authorize President to execute agreement with Ritter Center, in the amount of $50,000, to offset operational costs involved with running the Day Service Center. CA-5. County Clerk: Adopt Resolution No. 2004-_____ authorizing the County Clerk to render services to the Dixie School District for the Special School Election to be held on April 13, 2004. CA-6. County Counsel: a. Adopt Resolution No. 2004-_____ reaffirming, readopting and ratifying actions and proceedings of the Board of Supervisors during the 2003 calendar year. b. Authorize President to execute First Addendum to agreement with Albert L. Boasberg, Esq. for legal services in Abernathy v. County of Marin, Marin County Superior Court Case No. CV 022794. CA-7. Health and Human Services: a. Authorize President to execute FY 2003-04 agreement with Nancy Giovannini, in an amount not to exceed $48,000, to provide billing, contracting and medical insurance services for various programs within the Department. b. Authorize President to execute FY 2003-04 agreement with the California Department of Health Services for Emergency Medical Services Appropriation ("EMSA") to allow local administration of state funds used to reimburse uncompensated hospital and physician services in Marin. c. Authorize President to execute FY 2003-04 agreement with Marin Happy Cab, in the amount of $28,800, for transportation services to CalWORKs participants moving toward self sufficiency. d. Authorize President to execute agreement with MV Public Transportation, Inc., in the amount of $35,234.40, to provide shuttle transportation, from February 1, 2004, until June 30, 2004, between the San Rafael Transit Center and the County Social Services facility at 120 North Redwood Drive, San Rafael. e. Authorize President to execute FY 2003-04 agreement with the Regents of the University of California to accept students as dentist trainees in the Dental Clinic. f. Request to receive the Mental Health Board's 2002-2003 Annual Report. CA-8. Parks: Authorize President to execute agreement with Butler Amusements, Inc., to provide the carnival concession at the Marin County Fair, 2004 through 2008. CA-9. Public Works: a. Approve purchase of a direct-to-plate digital offset plate imaging system, in the amount of $39,481, from ABDick Multigraphics of Santa Rosa, CA, utilizing County of Sonoma Bid #050-1-6284, for use by County Printing Services. b. Authorize President to (1) execute Notice of Completion for the HazMat Abatement and Demolition of Former Jail Kitchen project; and (2) approve final payment in the amount of $29,700.90 and 10% retention in the amount of $3,300.10 to be released 35 days after Board action to CST Environmental, Inc. (Project No. C443 DEMO) c. Authorize sole source purchase of one Constellation 6 digital microwave system and associated equipment from Harris Microwave Communications Division, Redwood Shores, CA, in the amount of $134,723, for the Marin County Fire Department. d. Request to (1) adopt Traffic Resolution No. _____ establishing a temporary no stopping/tow-away zone on a portion of E. Sir Francis Drake Boulevard, San Quentin area; and (2) close Main Street to vehicular traffic between noon on February 9, 2004, to noon on February 10, 2004 (or a subsequent date if execution is delayed). CA-10. Treasurer - Tax Collector: a. Monthly report of County, Schools, and District Investments as of November 30, 2003. b. Authorize President to execute agreement, in the amount of $4,100, with the Marin Audubon Society, selling tax-defaulted property to the Society, to be held in Public Trust for Public Benefit for dedication to public open space (APN 157-111-18). c. Authorize President to execute agreement to purchase tax-defaulted parcel (APN 048-232-42) in the amount of $19,950.00.