AGENDA FOR: MARIN COUNTY BOARD OF SUPERVISORS MARIN COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS MARIN COUNTY REDEVELOPMENT AGENCY BOARD OF COMMISSIONERS MARIN COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT BOARD OF SUPERVISORS MARIN COUNTY OPEN SPACE DISTRICT BOARD OF DIRECTORS AGENDA Tuesday, December 17, 2002 Board of Supervisors Chambers, Room 330, Civic Center 9:00 a.m. Convene as the Marin County Housing Authority Board of Commissioners 1a. Approval of minutes of the meeting of November 12, 2002. 1b. Open time, limited to three minutes on items not on the Housing Authority agenda. 1c. Executive Director's Report. 1d. Status report of FY 2003 funding for Section 8 renewals and request to oppose H.R. 5605 that could reduce the availability of housing assistance for low-income families. Recommended actions: Accept report and oppose H.R. 5605. 1e. Adopt resolution approving 2003 Public Housing Operating Budget and certifying to compliance with U.S. Department of Housing and Urban Development ("HUD") occupancy requirements. Recommended actions: Adopt resolution. 1f. Authorize Executive Director to execute 2003 Marin City Landscape Maintenance agreement, in an amount not to exceed $125,000, with Women Helping All People for grounds maintenance services for the Marin City public housing site. Recommended actions: Approve. 1g. Application to the California Debt Limit Allocation Committee ("CDLAC") and related actions. Recommended actions: (1) adopt resolution authorizing an application to the CDLAC, in an amount up to $20,000,000, in tax-exempt mortgage bond authority to permit the issuance of qualified Mortgage Credit Certificates ("MCC"); (2) authorize payment of an initial, non-refundable application fee of $300, with the balance to be paid upon the approval of an allocation by CDLAC; (3) authorize an interim pledge to CDLAC of up to $100,000 of the Housing Authority's Housing Development Fund to be retained by the Housing Authority in a local, interest-bearing account as a security deposit to guarantee the issuance of at least one MCC under the new allocation. 1h. Authorize Executive Director to execute agreement with Marin County Department of Health and Human Services, Division of Community Mental Health, in an amount not to exceed $549,663, for the Shelter Plus Care Program. Recommended actions: Approve. Adjourn as the Marin County Housing Authority Board of Commissioners Convene Special Meeting of the Marin County Redevelopment Agency Board of Commissioners 2a. Approval of minutes of the meeting of November 12, 2002. 2b. Open time, limited to three minutes on items not on the Redevelopment Agency agenda. 2c. Annual Report of the Redevelopment Agency for Fiscal Year 2001-02. Recommended actions: Adopt Resolution No. 1-2002 approving the Annual Report and referring the Annual Report to the Board of Supervisors for filing. (Appears on the Board of Supervisors agenda Item CA-4c.) 2d. Authorize President to execute agreement with the Marin City Community Services District ("CSD") to allow for annual increases in the assessed value of taxable property in the redevelopment project area to allow for a greater portion of tax revenues to remain with the CSD. Recommended actions: Approve. Adjourn as the Marin County Redevelopment Agency Board of Commissioners Convene as the Board of Supervisors 3. Board of Supervisors' matters. 4. Administrator's report. 5. Open time for public expression, limited to three minutes per speaker, on items not on the Board of Supervisors' agenda. 6. CONSENT CALENDAR A (Items CA-1 through CA-12) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) 7. CONSENT CALENDAR B (Items CB-1 through CB-4) ("Consent Calendar B" reflects those agenda items requiring a 4/5th vote relating to budgetary matters.) 8. Proposed 2003 Board of Supervisors meeting schedule. Recommended actions: Approve. 9. President's Request: Presentation by Marin Municipal Water District and North Marin Water District regarding water supply and reliability. 10. Supervisors Rose and Kinsey requesting appointment of two Supervisors to the Sonoma-Marin Area Rail Transit ("SMART") District Board. 11. Status Report from the County Administrator on the development of the County's FY 2003-04 Budget. 12. Appointments: 10:30 a.m. a. Parks, Open Space and Cultural Commission One At-Large vacancy due to the resignation of Tyrus Cobb. On November 26, 2002, the Board of Supervisors nominated the following applicants to return for interviews: Bob Abeling, Laurence Minikes, Linda Novy and Robert Pollak. Laurence Minikes cannot be present. Recommended actions: Conduct interviews and make appointment. b. Disaster Council One vacancy representing the Police Chief's Association due to the resignation of Steve Dawson. Recommended actions: Schedule appointment for January 14, 2003. c. Emergency Medical Care Committee One vacancy representing the Commission on Aging due to the death of Dr. Marvin Gerber. An application has been received from Dr. Marjorie Belknap. Recommended actions: Make appointment. d. Health Council of Marin One vacancy representing Consumers due to the resignation of Sydney Wilson Reyff. Recommended actions: Schedule appointment for January 14, 2003. e. Library Commission One vacancy representing District 2 due to the resignation of Carla Overberger. An application has been received from Mary Delanty Brown. Recommended actions: Make appointment. f. Mental Health Board One vacancy representing Consumers due to the term expiration of Thomas Davis. Recommended actions: Schedule appointment for January 14, 2003. g. Peace Conversion Commission One At-Large term expiration (Sandy Shartzer). The incumbent has reapplied. Recommended actions: Make appointment. 13. Request from the Director of Health and Human Services to authorize President to execute FY 2002-03 agreements with the Marin Community Clinic ($564,467) and the Coastal Health Alliance ($74,878) to provide outpatient, non-emergency, primary care medical services to indigent or medically indigent persons of Marin County. Recommended actions: Approve. 14. Request from the Acting Deputy Director of Human Resources Director to approve updated equal employment, harassment and reasonable accommodation policies. Recommended actions: Approve. 15. Request from County Counsel to reject Arbitrator's decision in Grievance #02-11 regarding holiday pay for Marin Association of Public Employees ("MAPE"). Recommended actions: Reject arbitrator's decision on the grounds that it requires an unbudgeted expenditure. 16. First Reading: Ordinance amending Chapter 2.48 of the Marin County Code related to compensation for Elected Officials. Recommended actions: Request clerk to read ordinance by title only and schedule merit hearing for January 7, 2003, at 11:00 a.m. 17. First Reading: Ordinance amending Chapter 6.90 of the Marin County Code related to restriction of camping on Bolinas Beach. Recommended actions: Request clerk to read ordinance by title only and schedule merit hearing for January 7, 2003, at 11:00 a.m. 18. Presentation of the Marin County Teleworking Program, Phase II Report and Phase III (Implementation) Plan. Recommended actions: (a) Review and accept the Plan; and (b) direct staff to negotiate and bring to the Board a contract with JALA International, Inc., for consultation on execution of Phase III Plan. Recess as Board of Supervisors Convene as Marin County Flood Control and Water Conservation District Board of Supervisors 19a. Approval of minutes of the meeting of November 26, 2002. 19b. Open time for public expression, limited to three minutes per speaker, on items not on the Flood Control and Water Conservation District Agenda. 19c. Status report and Construction Contract Award Summary by Public Works regarding the Shoreline Highway Drainage Improvements Project, Phase 1 (County Project No. ECFX-30B). Recommended actions: Accept report. 19d. Authorize President to execute agreement with Kleinfelder, Inc., in an amount not to exceed $50,000, to provide ongoing geotechnical services, materials testing and environmental assessments. Recommended actions: Approve. 19e. Authorize President to execute Encroachment Agreement with Russell Wayne Ketron and Kathleen Eleanor Ketron, Trustees of the Ketron Family Living Trust related to existing drainage easement. Recommended actions: Approve. 19f. Authorize President to execute License with Dr. Melinda Christianson allowing the continued use of approximately 500 square feet of land owned by the District along Corte Madera Creek, Kentfield. (Portion of APN 074-011-79) Recommended actions: Approve. Adjourn as the Marin County Flood Control and Water Conservation District Board of Supervisors Convene as the Marin County Open Space District Board of Directors 20a. Approval of minutes of the meeting of November 26, 2002. 20b. Open time for public expression, limited to three minutes per speaker, on items not on the Open Space District agenda. 20c. General Manager's Report. 20d. Authorize President to execute an agreement with the City of Mill Valley for slide repair maintenance – Camino Alto Open Space Preserve (District 3). Recommended actions: Approve. 20e. Request to consider six-month extension to the review period of the revised dog policy including commercial dog-walking permit program. Recommended actions: Acknowledge staff report and approve extension for review of revised program's success to July 1, 2003. Adjourn as the Marin County Open Space District Board of Directors Reconvene as the Marin County Board of Supervisors 1:00 p.m. 21. FY 2002-03 Transportation Workplan Update by Public Works Department. (To be conducted in Room 324 "Rug Room"). ******************** CONSENT CALENDAR A (Items CA-1 through CA-12) ("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.) CA-1. Board of Supervisors: a. President's Request: Approve letter of support for Homeward Bound application to HomeAid America for funding for expansion of their Mill Street Center facility and extension of New Beginnings Center programs into Hamilton Building 829. b. Supervisor Brown requesting Board of Supervisors' Co-Sponsorship of the March 28-29, 2003, Marin County Child Care Commission Forum for Parents, Educators and Health Professions Promoting the Well-Being of Babies and Young Children. CA-2. County Administrator: a. Authorize President to execute the annual Joint Powers Agreement ("JPA") with Marinwood Community Services District ("CSD"), in the amount of $362,904, to provide fire protection services for County Service Area ("CSA") 13, Lucas Valley, for FY 2002-03. b. Authorize President to execute Second Amendment to Agreement with Nielsen, Merksamer, Parrinello, Mueller & Naylor, LLP, to provide $183,000 for an additional year of legislative representation and consultant services. c. Authorize President to execute amendment to agreement with Alcalde & Associates, Ltd., to provide $72,000 for an additional year of legislative representation and consultant services. d. Authorize President to execute agreement with the Marin Senior Coordinating Council, Inc., in the amount of $63,000, for Whistlestop transportation services, meals on wheels, multi-cultural outreach programs and various services provided by the Council. CA-3. Auditor: Authorize President to execute agreement with MAXIMUS, in an amount not to exceed $37,000, for preparation of the annual A-87 Cost Allocation Plan. CA-4. Community Development Agency: a. Request to (1) approve allocation of $100,000 of In-Lieu Housing Trust Funds as a loan to develop 22 senior units of deed restricted affordable housing by the Rotary Housing Corporation at the Rotary Village in Sausalito; and (2) delegate to the County Administrator, with review by County Counsel, authority to execute an unsecured loan of $100,000. b. Request to adopt Resolution No. 2002-_____ (1) authorizing the Environmental Health Services Division of the Community Development Agency to submit application to the California Integrated Waste Management Board for a Waste Tire Enforcement Grant; and (2) authorizing the Chief of Marin County Environmental Health Services to execute all necessary applications, contracts, agreements and amendments for the purposes of securing grant funds and to implement and carry out the purposes specified in the application. c. Accept the Redevelopment Agency's Annual Report for FY 2001-2002. (Appears on the Redevelopment Agency agenda as Item 2-c.) CA-5. County Counsel: a. Authorize President to execute agreement with Angelo, Kilday & Kilduff to provide special counsel services in litigation entitled Jeffrey Williams v. County of Marin, Richard DesRosiers, et al. United States District Court, Northern District of California, Case No. C02-3791SI. b. Adopt Resolution No. 2002-_____ amending Resolution Nos. 83-435, 97-145, 2001- 59, and 2001-168, adopting a Third Amended and Restated Deferred Compensation Plan. c. Authorize County Counsel to execute Joint Representation letter to Hanson, Bridgett, Marcus, Vlahos & Rudy LLP regarding joint representation of County of Marin and the Marin County Retired Employees Association ("MCREA"). d. Authorize County Counsel to execute letter of informed written consent to Hanson, Bridgett, Marcus, Vlahos & Rudy LLP regarding concurrent representation of County of Marin and other clients. CA-6. District Attorney: Authorize President to execute agreement with Michael Gridley, in an amount not to exceed $80,000, for specific project services. CA-7. Health and Human Services: NOTE: Agreement in items CA-7a through CA-7c are renewals of existing agreements that were included and funded in the FY 2002-03 budget. a. Authorize President to execute FY 2002-03 agreement with Marin General Hospital, in the amount of $71,775, to provide one Eligibility Worker to determine and process eligibility for persons seeking medical coverage. b. Authorize President to execute agreement with the Regents of University of California, Davis for eleven (11) days of Eligibility Worker Training in the amount of $31,900 and three (3) days of Child Welfare Training in the amount of $8,700 for FY 2002-03. c. Authorize President to execute FY 2002-03 subcontract agreements with the following providers for HIV/AIDS related services to HIV+ residents of Marin County: (1) Community Action Marin ($226,739); (2) Hospice of Marin ($64,627); (3) Marin AIDS Interfaith Network ($77,450); (4) Marin AIDS Project ($271,795); (5) Marin Treatment Center ($210,515); and (6) The Positive Center ($84,646). d. Authorize President to execute amendment to agreement with Lawrence Berkeley National Labs to extend the agreement performance period from November 15, 2002, to February 28, 2003, to complete their analysis and submit a final report on breast cancer rates in Marin County. e. Authorize President to approve service provider agreements with various non-profits and individuals as detailed in staff report dated December 17, 2002. f. Authorize President to execute FY 2002-03 agreement with the Marin Treatment Center, in an amount not to exceed $1,500, to provide HIV testing services. (This sub-contract falls under the State Office of AIDS Master Agreement contract providing funds in the amount of $1,410,775 to provide HIV education and prevention services as well as HIV-related testing as required by the State.) CA-8. Information Services: a. Authorize President to execute agreement with GovDocs, Inc., in the amount of $39,600, to provide subscription services to Marin County residents and employees through the public and internal MINE web sites. b. Authorize President to execute agreement with Ike Van Cruyningen of Architier, in an amount not to exceed $50,000, to train technical staff on the VB.NET platform to enable staff to develop and support the County Web Site and applications for delivery on the Web. c. Authorize President to execute agreement with Ciber Inc., in the amount of $34,000, to provide technical staff with design assistance for securing the County's data network to allow wireless access for Sheriff's partners in the Marin Law Enforcement Network and to provide support for secure software application deployment. CA-9. Library: Request to (a) approve the closure of the Novato Library from Saturday, January 25, 2003, to Sunday, February 23, 2003, for ergonomic remodel of the circulation area; and (b) extend open hours at the South Novato Library from 26 to 56 hours per week during this time. CA-10. Probation: Authorize two Sheriff's Department employees to work fill-in shifts as a Group Counselor at Juvenile Hall. CA-11. Public Works: a. Approve inventory of County lands, as required under Government Code Section 50569, pertaining to housing for persons and families of low and moderate income. b. Authorize President to execute second amendment to agreement with Marin Senior Coordinating Council, Inc. approving a 16-month extension of the EZRider shuttle service demonstration project. c. Approve plans and specifications, authorize President to sign the Project Authorization Sheet and authorize the Clerk to advertise for bids for the Exhibit Hall Canopies Structural Modifications Project. (Project No. C299-C) d. Request to (1) adopt Resolution No. 2002-_____ approving the recordation of the subdivision map and improvement agreement, accepting the offer of dedication of a 20-foot right-of-way widening strip fronting Atherton Avenue and rejecting all offers of dedication and approving the Subdivision Improvement Agreement for the Atherton Estates Subdivision (District 5); and (2) authorize President to execute Subdivision Improvement Agreement with Atherton Associates, LLC. CA-12. Sheriff: Authorize Sheriff to execute agreement (No. P0275022) with the California Department of Fish and Game ("DFG"), Office of Spill Prevention & Response to provide funding for the Oil Spill Specialist position in the County Office of Emergency Services. CONSENT CALENDAR B (Items CB-1 through CB-4) (4/5 vote required) ("Consent Calendar B" reflects those agenda items requiring a 4/5th vote relating to budgetary matters.) CB-1. Fund Transfers: Request from the Auditor-Controller to approve Transfer of Funds releasing various encumbrances from Risk Management, Self Insurance Expense account ($82,494.14) and transferring appropriations through the Reserve for Contingencies to Salary Savings ($82,494.14). (4/5 vote) CB-2. Health and Human Services: a. Request from the Health and Human Services Director to approve the following actions related to the Long Term Care Integration Pilot Project: (1) approve budget actions as detailed in staff report dated December 17, 2002; (2) authorize President to execute agreement with the California Department of Health Services, in the amount of $150,000, for services to support the development of a long term care integrated system of services; (3) add 1.0 FTE Senior Public Health Nurse; and (4) adopt resolution accepting the Long Term Care Integration Development Grant Award (#02-25776) from the State of California and authorizing execution of the grant. (4/5 vote) b. Request from the Health and Human Services Director to take the following actions to optimize the County's aggressive breast health management program: (1) approve FY 2002-03 budget actions as detailed in staff report dated December 17, 2002; and (2) effective December 22, 2002, for 13 pay periods, add 0.6 FTE Health and Human Services Projects Coordinator (Position #03889) Step 1. (4/5 vote) c. Request from the Health and Human Services Director to (1) authorize President to execute agreement with California State Emergency Medical Services Authority, in the amount of $200,136, providing fund distribution to local EMS agency-designated trauma centers (Marin General Hospital as a Level III Trauma Center) under Assembly Bill 430 for FY 2002-03 and; (2) approve related budget actions as detailed in staff report dated December 17, 2002. (4/5 vote) d. Request from the Health and Human Services Director to approve the following actions to maximize service and revenue in the Sweet Success Diabetic program for high-risk maternity clients at Women's Health Services: (1) effective December 8, 2002, for 14 pay periods, add 1.0 FTE Senior Public Health Nurse Bilingual Step 5 and delete 1 FTE Public Health Nurse Bilingual Step 5; and (2) as detailed in staff report dated December 17, 2002. (4/5 vote) e. Request from the Health and Human Services Director to (1) authorize President to execute FY 2002-03 agreement with the Marin Advocates for Children's Child Abuse Prevention Council, in the amount of $30,163, to provide education and prevention of child abuse; and (2) approve related budget adjustments as detailed in staff report dated December 17, 2002. (4/5 vote) CB-3. Parks: a. Request from the Director of Parks, Open Space and Cultural Services to accept donation from Golden Gate Distributing Co., in the amount of $3,000, for corporate sponsorship of the 2002 Marin County Fair. (4/5 vote) b. Request to: (1) review and approve proposal submitted by Pat Nelson Construction, Inc., in the amount of $174,000, for construction of Castro Park, including Bid Alternate 1 to incorporate binder into the decomposed granite pathway; (2) authorize President to execute the agreement with Pat Nelson Construction, Inc. for construction of Castro Park; (3) approve a standard 10% contingency of $17,400 for staff authorized extras and change orders which may occur in conjunction with this project; (4) approve related fund transfers as detailed in staff report dated December 17, 2002; and (5) encumber $191,400 in account 245-C18-4037 to cover the proposal amount and contingency. (4/5 vote) CB-4. Probation: Request from the Chief Probation Officer to (a) accept Juvenile Accountability Incentive Block Grant ("JAIBG") funds, (#IP01010210) in the amount of $86,150, to support the continuance of the Juvenile Drug Court and; (b) approve Transfer of Funds. (4/5 vote) Marin County BOS Agenda 1 12/17/2002